You're a professional artist. Run your business like one.
pencild brings your clients, bookings, messages, and calendar into one system. Built specifically for tattoo artists.
14-day free trial. Add a card to extend to 30 days.
Sound familiar?
Your tools should match your talent
Your inquiries live in Instagram DMs. Your bookings are in a spreadsheet. Your calendar is somewhere else entirely. And every day, something slips through the cracks.
- Messages get buried.
- Client inquiries disappear in a flood of Instagram DMs and emails across multiple apps.
- Bookings fall through.
- Without a proper system, appointments get missed, deposits go uncollected, and clients lose trust.
- You look unprofessional.
- Delayed responses, forgotten details, and messy scheduling undermine the quality of your art.
- You waste hours on admin.
- Copy-pasting between apps, chasing deposits, and manually updating calendars eats into your creative time.
The upgrade
One professional system for your entire business
pencild replaces the patchwork of apps and workarounds with a single system designed for how tattoo artists actually work.
- One inbox for everything.
- Instagram DMs and email together in one app. No more switching between apps to find a conversation.
- Bookings that work.
- Accept enquiries through custom forms, collect deposits via Stripe, send confirmations, and attach consent forms automatically.
- Client profiles with history.
- Every client has a complete record: conversations, projects, appointments, notes, and consent forms all in one profile.
- Automatic reminders and follow-ups.
- Booking confirmations, day-before reminders, aftercare instructions, and ink passports send themselves based on your appointments.
- Calendar and scheduling.
- Sync with Google Calendar or Outlook. Set your availability, manage appointments, and share your schedule with your studio.
- Your data is yours.
- Encrypted with your own key, portable wherever you work. Leave a studio and everything comes with you.
Your toolkit
Unified communications
See Instagram messages and emails together in one app. Never miss a client inquiry again, and keep every conversation in context with client profiles.
- All channels, one app
- Instagram DMs and email side by side, no more app-switching.
- Full conversation history
- Every message tied to the client, so you always have context.
Calendar and appointments
Keep your bookings, availability, and schedule in one place. Sync with Google Calendar or Outlook, track session details, and trigger automatic reminders and follow-ups.
- Visual scheduling
- Month, week, and agenda views of all your appointments and availability.
- Automatic communication
- Confirmations, reminders, aftercare instructions, and ink passports triggered by your appointments.
Client profiles
Every client has a complete profile with their conversation history, projects, appointments, consent forms, and notes. Know exactly where you left off.
- Complete client history
- Messages, projects, appointments, and consent forms all tied to one profile.
- Smart organisation
- VIP flagging, duplicate detection, auto-archive, and priority sorting by upcoming appointments.
Projects and tasks
Track tattoo work from initial enquiry through completion. Attach reference images, design notes, and appointments to each project. Tasks link to clients and projects so nothing gets forgotten.
- End-to-end tracking
- Follow each project from inquiry to healed tattoo with rich notes and image galleries.
- Tasks that stay connected
- Create tasks linked to clients, projects, or appointments. Recurring tasks for regular studio work.
Booking and deposits
Share an enquiry form instead of juggling DMs. Walk clients from first message to confirmed appointment with the intake wizard. Collect deposits via Stripe and send professional confirmations.
- Deposit collection
- Clients pay via Stripe before you confirm. QR codes and shareable payment links included.
- Consent forms built in
- Attach digital consent forms with health questionnaires and signature capture to any appointment.
Notes, files, and media
Rich text notes with inline images, a centralised media gallery, and secure file storage. Everything attached to the right client and project, easy to find when you need it.
- Pinned notes
- Keep important information front and centre on any client or project.
- Media gallery
- Drag-and-drop image uploads with a responsive grid view and lightbox. Filter by clients, projects, or appointments.
For studios
Give your artists professional tools
Studios provide the space. pencild helps you provide the infrastructure too. Give your artists a professional system with shared visibility into schedules, while respecting their independence.
- Shared calendar and scheduling.
- See all artist schedules at a glance. Support resident and guest artists with flexible availability.
- Sponsored artist seats.
- Provide pencild accounts to your artists as a studio benefit. They keep their account if they leave.
- Artists stay independent.
- Granular permissions let artists control what studios can see. Client data belongs to the artist who built the relationship.
Ready to run your business like a professional?
Join tattoo artists who have upgraded from scattered tools to one professional system.
14-day free trial. Add a card to extend to 30 days.