Professional studio collaboration

Connect with studios, share schedules, and manage sponsored seats.

Your Team

Add artists to your studio and assign clients to keep workloads organised.

: From your Studio dashboard, go to Members or Team

Click Invite Artist or Add Member

Enter the artist's email address

Optionally set their role/permissions

Click Send Invitation

What happens next:

The artist receives an email invitation

They can accept or decline the invitation

If they don't have a pencild account, they'll be prompted to create one

Once accepted, they appear in your studio's member list

You can see and manage pending invitations that haven't been accepted yet.
: Yes! This helps keep artist workloads organised.

When creating a client:

Fill in client details as normal

Look for the Assign to Artist dropdown

Select the artist who will work with this client

Save the client

For existing clients:

Open the client's profile

Click Edit or look for an assignment option

Select the artist from the dropdown

Save changes

What assignment means:

The client appears in that artist's client list

Projects and appointments show in the artist's views

The artist receives relevant notifications

Studio owners can still see all clients across all artists

How pencild handles artist departures while respecting data ownership.

: pencild is designed around artist ownership. When an artist leaves:

The artist takes everything with them:

Their clients go with their account

Their projects move with them

Their messages and communications stay theirs

Their data is portable – there's nothing to "transfer"

What the studio keeps:

Historical records of what work was assigned to the departed artist

Studio-level data and settings remain intact

Other artists' data is unaffected

Why this matters: No arguments about client ownership. No data hostage situations. Artists own their clients, period. This is how pencild respects the reality of how tattoo businesses work.
: The artist takes their clients with them – that's the pencild promise.

However, you can:

Reach out to clients directly if they want to continue at your studio

Create new client records for anyone who chooses to stay

Let artists coordinate with each other for a smooth handoff

This protects artist independence while still letting studios maintain continuity where clients prefer it.

Manage multiple locations and sponsor artist seats.

: Yes, if your subscription plan allows it.

To check your limit:

Go to Settings > Billing

View your current plan details

Look for "Maximum studios" or similar

To create additional studios:

Go to your studio management area

Click Create New Studio

Fill in the studio details

The new studio is created under your account

Managing multiple studios:

Switch between studios using a studio selector

Each studio has separate artists, clients, settings

Billing may be combined or separate depending on your plan
: Studios can sponsor artist seats – pay for artists to use pencild without those artists paying themselves.

How it works:

Studio pays for artist seat as part of studio subscription

Artist gets full access to pencild

Artist owns their own data completely

If artist leaves, they keep everything – they just need their own subscription

The key principle: Studios pay to support, not to control. Sponsoring an artist's seat doesn't give you any ownership of their clients or data.